Use mail merge for bulk email, letters, labels, and envelopes – Office Support.Mail Merge Toolkit – Free download and software reviews – CNET Download

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
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Mail Merge in Word | CustomGuide – Join or Sign In

Before you begin, open a blank document in Word and type the body of the email message you want to send. The mailing list is your data source. For more info, see Data sources you can use for a mail merge. If you’re using an Excel spreadsheet, format the ZIP Codes or postal codes column as text to preserve any zeros.

For more info see Format mail merge numbers, dates, and other values in Excel. If you want to use your Outlook contacts, make sure Outlook is your default email program and the same versions as Word. Choose a data source. If you need to edit, sort, or filter your mailing list, see Mail merge: Edit recipients.

You can add other fields from your data source to your email message. For more information, see Insert mail merge fields. Note: You’ll need to format your email manually after inserting fields. If any part of your address or other fields are missing, see Mail merge: Match Fields to fix. To change the font, size, or spacing of the merged content, select the merge field name and make the changes you want. Choose Preview Results , and then choose Next or Previous to see the names and addresses in the body of your letter.

In the To box, choose the email address column or field from your mailing list. Note: Word sends an individual message to each email address. In the Subject line box, type a subject line for the message.

In the Mail format box, choose HTML the default setting or Plain text to send the document as the body of the email message. Current record only the record viewable on your screen is sent the message. From and To send only a range of records.

When you save the main document, you also save its connection to the data source. To reuse, open the document and answer Yes when prompted to keep the connection to the data source.

Use mail merge to create and send bulk mail, labels, and envelopes. Mail merge – A free, 10 minute, video training. If you want to use your Outlook contacts, make sure Outlook is your default email program and is the same version as Word.

In your main document, select Drag fields into this box or type text , and click or tap the text to remove it. Add and format the fields you want to be included in the email message, and choose OK. Use the left and right arrow buttons on the Mailings tab, to scroll through each email message. Select Preview Results again to add or remove merge fields. Merge to E-Mail is unavailable if you have not selected your default email program.

When you send as an attachment, the email has no body text, but the message is sent as an attached document. Mail merge. Document types. Use mail merge to send bulk email messages. Step 2: Set up your mailing list The mailing list is your data source.

Choose the format you want to use. Choose OK to insert the merge field. In Word, type the email message you want to send. Select Mail Merge To Outbox. Need more help? Get support. Expand your Office skills. Was this information helpful? Yes No. Any other feedback? The more you tell us, the more we can help. How can we improve?

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